Portuguese Employee Handbook Translation
Portuguese employee handbook translation for a US company with staff in Brazil or Portugal, for a US employer with Portuguese-speaking workers in Massachusetts, Florida, New Jersey or Connecticut, and for a Brazilian company filing its regulamento interno with a US visa petition. We translate from English into Portuguese and from Portuguese into certified English.
- Up to 250 words per page
- $25 per page
- Standard turnaround
- From 24 hours
- Certificate of accuracy
- Signed & stamped
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Written for Portuguese (Brazil) employee handbook records
Translating a handbook for a Brazilian workforce
An English handbook describes at-will employment, PTO and a 401(k). Brazil has none of them; employment there runs under the CLT, and the Portuguese text must not invent rights or take them away.
Where the CLT overrides the handbook
A Brazilian employee has thirty days of férias plus a one-third bonus, a 13º salário, FGTS deposits, an aviso prévio of at least thirty days and a 44-hour week, all set by law or by the convenção coletiva of the category's sindicato. A US handbook's vacation accrual or at-will clause cannot reduce these, and a Brazilian labor court reads the translated handbook as part of the contract of employment. We translate the policy faithfully and flag, in a note to you rather than in the text, each section a Brazilian labor lawyer should look at before the handbook is issued.
Brazilian handbook vocabulary
The document is a manual do colaborador, a regulamento interno or a código de conduta. Staff are colaboradores or funcionários, a manager is a gestor, HR is the RH or the departamento pessoal, and benefits are vale-transporte, vale-refeição and plano de saúde. Safety sections refer to the CIPA, the Normas Regulamentadoras and the PCMSO exam rather than to OSHA. For Portugal the same handbook needs equipa, chefia, Segurança Social and the Código do Trabalho; a Brazilian text reads as foreign in Lisbon, so we translate for the country where the staff sit.
From Portuguese into English for a US filing
A Brazilian company opening a US office sends its regulamento interno or políticas de RH with an L-1 or E-2 petition to show how the business is run, or to a US subsidiary that must apply the same code of conduct. The translation into English keeps Brazilian terms such as FGTS and 13º salário with a short gloss, cites the CLT articles the handbook cites, and carries our signed certification, since USCIS wants a complete, certified translation.
Who is asking for your Portuguese (Brazil) employee handbook translation?
The translation is the same. What changes is whether the recipient wants anything added to it.
Employers and HR departments
Employers give staff a handbook in a language they read, and keep a signed acknowledgment of the translated version on file. A certified translation shows the two versions say the same thing.
Courts and labor agencies
In a wage, discrimination or safety dispute, the handbook the employee received is an exhibit. A certified translation lets the agency or court compare it to the English original.
USCIS
Handbooks and employment policies submitted with a work visa petition need a complete English translation and a signed certification from the translator. No notarization is needed.
Before you upload
Three things that save a day of back and forth on a Portuguese (Brazil) employee handbook.
Send the final version
A handbook is revised often. Upload the version HR has approved, with the acknowledgment page employees sign, so the translation matches what is on file.
Send the editable file if you have it
A Word file instead of a scan keeps the headings, tables and section numbers intact, so the translated handbook reads in the same order as the English one.
Tell us the terms your company uses
Job titles, department names and policy names often have a house translation already. List them in the order notes and the handbook follows them.
Details and pricing
What is included in a Portuguese (Brazil) employee handbook translation
One price per page covers the translation and its certification. A page is up to 250 words, and the quote tells you the page count before you pay.
Everything on the employee handbook is translated, including stamps, seals and handwritten notes. Tell us the English spelling you use for each name when you order.
Certified Translation
Word-for-word translation with a certificate of accuracy for official use.
$25
USD / page
up to 250 words per page
Included
- Signed & stamped certification of translation accuracy
- Certified by a professional translator
- Digital delivery via PDF
- Review and approve final translation
- 100% Guaranteed Acceptance
- Standard turnaround starting at 24 hours
Optional services
- Expedited turnaround
- Priority handling when your deadline is shorter than the standard turnaround.
- By deadline
- Notarization
- A notary public signs and stamps the certification statement.
- $20 per order
- Physical copy
- A wet-ink original of your translation, mailed by express courier.
- $35 per order
- Apostille
- Authenticates the notary’s signature and seal for use in Hague Convention countries.
- $180 per document
What the certificate of accuracy states
Your translation arrives with a Certification of Translation Accuracy issued by ImmiTranslate. It is the page the receiving organization checks first.
- The translation is complete and accurate.
- The document title and the language pair.
- The translator is competent in both languages.
- A signature and the ImmiTranslate certification stamp.
- Our American Translators Association corporate membership.
Our translation process
Our goal is to make the translation process as simple as possible for you. Our service is streamlined specifically for documents of this nature.
Portuguese (Brazil) Employee Handbook FAQ
Most questions about pricing and turnaround can be answered faster by requesting a quote.
- Should I translate the handbook into Brazilian or European Portuguese?
- Into the variety your staff speak. Brazil and Portugal differ in spelling, in everyday HR words and in the labor law the text refers to, and employees notice at once when a handbook was written for the other country. If you have teams in both, order two versions. Angola and Mozambique follow Portuguese usage and have their own labor laws, so tell us the country at checkout.
- Does a translated handbook need to be signed by Brazilian employees?
- Brazilian employers normally have each employee sign a termo de ciência confirming they received and read the regulamento interno, and keep it in the employee's file; a labor court will ask for it in a dispute over a dismissal por justa causa. We can add the termo as a final page of the Portuguese version. A US employer with Portuguese-speaking staff does the same with an acknowledgment page in Portuguese next to the English one.
- Can you keep the handbook's layout, tables and headings?
- Yes. Send the Word or PDF file and the translation follows the same headings, numbering and tables, so HR can point a Brazilian employee to section 4.2 and a US manager to the same section in English. Portuguese runs longer than English, so a few tables may need an extra line. When the handbook is updated later, send only the changed sections and we translate those.
- How much does a certified translation cost?
- Certified translation is $25 per page, with a page counted as up to 250 words. Notarization, a mailed physical copy and an apostille are optional and priced separately.
- How long does a certified translation take?
- Standard turnaround starts at 24 hours and depends on the length and language of your documents. If you have a deadline, include it in your quote request.
Other Portuguese (Brazil) documents we translate
Employee handbook translation in other languages
Each of these pages is written for that language's employee handbook records.
Sending it with an application? Read the Certified translations, USCIS translation requirements before you order.