Spanish Employee Handbook Translation
Spanish employee handbook translation for US employers whose crews, kitchens, plants and warehouses read Spanish. We translate the handbook, the harassment policy and the acknowledgment page from English into Spanish and certify that the two versions say the same thing, and we translate a Mexican reglamento interior de trabajo into English for a US parent company.
- Up to 250 words per page
- $25 per page
- Standard turnaround
- From 24 hours
- Certificate of accuracy
- Signed & stamped
Rated "Excellent" by Trustpilot with 2,700+ reviews
Written for Spanish employee handbook records
Which Spanish your handbook should be in
A handbook for a workforce from Mexico, Guatemala, Honduras and El Salvador reads differently from one written for Spain, and US employment law uses ideas that have no Spanish name.
Latin American Spanish, formal usted
Most Spanish-speaking workers in the US come from Mexico and Central America, so we write in Latin American Spanish, address the reader as usted, and avoid the vosotros forms and payroll vocabulary of Spain. A Spanish company calls a payslip a nómina and sick leave a baja; a Mexican worker says recibo de nómina and incapacidad. Tell us where your staff are from and we match the words to them.
At-will, FMLA, PTO and workers' compensation
Mexican and Spanish labour law require a cause for dismissal or else severance, so there is no Spanish term for at-will employment; the translation explains it in a plain sentence. FMLA, PTO, a 401(k), workers' compensation and an I-9 are kept as the English names with a plain Spanish description after each, because that is how the worker will hear them from a supervisor. Overtime, breaks and meal periods are translated with the state rule the handbook states, not the Mexican one.
The acknowledgment page and California's 10% rule
California requires the harassment, discrimination and retaliation policy to be translated into any language spoken by at least ten percent of the workforce at a site, and other states and OSHA expect safety rules in a language the worker understands. The acknowledgment page the worker signs is translated to match the English page for page, and our certification states that the Spanish version is a complete and accurate translation, which is what a labour agency or a court will ask for in a dispute.
Who is asking for your Spanish employee handbook translation?
The translation is the same. What changes is whether the recipient wants anything added to it.
Employers and HR departments
Employers give staff a handbook in a language they read, and keep a signed acknowledgment of the translated version on file. A certified translation shows the two versions say the same thing.
Courts and labor agencies
In a wage, discrimination or safety dispute, the handbook the employee received is an exhibit. A certified translation lets the agency or court compare it to the English original.
USCIS
Handbooks and employment policies submitted with a work visa petition need a complete English translation and a signed certification from the translator. No notarization is needed.
Before you upload
Three things that save a day of back and forth on a Spanish employee handbook.
Send the final version
A handbook is revised often. Upload the version HR has approved, with the acknowledgment page employees sign, so the translation matches what is on file.
Send the editable file if you have it
A Word file instead of a scan keeps the headings, tables and section numbers intact, so the translated handbook reads in the same order as the English one.
Tell us the terms your company uses
Job titles, department names and policy names often have a house translation already. List them in the order notes and the handbook follows them.
Details and pricing
What is included in a Spanish employee handbook translation
One price per page covers the translation and its certification. A page is up to 250 words, and the quote tells you the page count before you pay.
Everything on the employee handbook is translated, including stamps, seals and handwritten notes. Tell us the English spelling you use for each name when you order.
Certified Translation
Word-for-word translation with a certificate of accuracy for official use.
$25
USD / page
up to 250 words per page
Included
- Signed & stamped certification of translation accuracy
- Certified by a professional translator
- Digital delivery via PDF
- Review and approve final translation
- 100% Guaranteed Acceptance
- Standard turnaround starting at 24 hours
Optional services
- Expedited turnaround
- Priority handling when your deadline is shorter than the standard turnaround.
- By deadline
- Notarization
- A notary public signs and stamps the certification statement.
- $20 per order
- Physical copy
- A wet-ink original of your translation, mailed by express courier.
- $35 per order
- Apostille
- Authenticates the notary’s signature and seal for use in Hague Convention countries.
- $180 per document
What the certificate of accuracy states
Your translation arrives with a Certification of Translation Accuracy issued by ImmiTranslate. It is the page the receiving organization checks first.
- The translation is complete and accurate.
- The document title and the language pair.
- The translator is competent in both languages.
- A signature and the ImmiTranslate certification stamp.
- Our American Translators Association corporate membership.
Our translation process
Our goal is to make the translation process as simple as possible for you. Our service is streamlined specifically for documents of this nature.
Spanish Employee Handbook FAQ
Most questions about pricing and turnaround can be answered faster by requesting a quote.
- Our handbook says the English version controls. Is that clause translated too?
- Yes, word for word, like every other clause. Many US handbooks state that the English text governs if the two versions differ. That clause still sits in a document the worker read in Spanish, and the acknowledgment they signed is the Spanish page, so the two versions have to match line for line.
- Can you translate a Mexican reglamento interior de trabajo into English?
- Yes. A reglamento interior de trabajo is drafted by a joint commission of workers and the employer under the Ley Federal del Trabajo and deposited with the Centro Federal de Conciliación y Registro Laboral. A US parent company, an auditor or a lawyer handling a dispute wants it in English with the article numbers kept, and we translate it with the deposit stamp and the commission's signatures.
- Does a handbook translation need to be certified?
- For day-to-day use, no. For a wage claim, a discrimination charge or a safety citation, the Spanish handbook the worker signed is an exhibit, and the agency or court wants proof that it says what the English says. Our certification provides that, and the cost is the same either way, so most employers order the certified version from the start.
- How much does a certified translation cost?
- Certified translation is $25 per page, with a page counted as up to 250 words. Notarization, a mailed physical copy and an apostille are optional and priced separately.
- How long does a certified translation take?
- Standard turnaround starts at 24 hours and depends on the length and language of your documents. If you have a deadline, include it in your quote request.
Other Spanish documents we translate
Employee handbook translation in other languages
Each of these pages is written for that language's employee handbook records.
Sending it with an application? Read the Certified translations before you order.