Spanish Background Check Translation
Spanish background check translation for an employer, a screening company, a licensing board, a Hague adoption home study or an immigration file. A background check from a Spanish-speaking country is rarely one paper. We translate the whole set, from Colombia's four certificates to Peru's three, with every verification code kept.
- Up to 250 words per page
- $25 per page
- Standard turnaround
- From 24 hours
- Certificate of accuracy
- Signed & stamped
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Written for Spanish background check records
One check, several certificates, each from a different office
Spanish-speaking countries split a background check between agencies, and a recipient that asks for "the background check" usually means all of them.
Colombia: judicial, disciplinary, fiscal and medidas correctivas
A Colombian job or visa file carries the Policía Nacional judicial certificate, the Procuraduría General's certificado de antecedentes disciplinarios, the Contraloría's certificado de antecedentes fiscales stating the person is not listed as responsable fiscal, and the Policía's RNMC printout confirming no medidas correctivas pendientes under the 2016 police code. Each is an online PDF with its own number. The translation keeps the four apart and renders each agency's set phrase exactly, because "no antecedentes disciplinarios" and "no responsable fiscal" answer different questions.
Peru, Central America and the Caribbean
Peru issues three: antecedentes penales from the Poder Judicial, antecedentes judiciales from the INPE and antecedentes policiales from the Policía Nacional, and employers abroad ask for all three. Honduras splits the record between the Poder Judicial and the Policía Nacional; El Salvador between the Dirección General de Centros Penales and the PNC; the Dominican Republic issues a certificado de no antecedentes penales from the Procuraduría General; Ecuador's comes from the Ministerio del Interior as an online certificate. The translation names the agency on each page and does not merge them into one "police certificate".
Verification codes and the online original
Most of these certificates are now generated online with a código de verificación, a QR code or a URL, and some have no stamp or signature at all. A US screening company or a social worker preparing a home study will want to confirm the certificate, so the translation copies the code, the URL and the date and time of issue exactly, and describes the QR code as present. We also translate the standard disclaimer at the foot, which often states the certificate's validity period and the law it is issued under.
Who is asking for your Spanish background check translation?
The translation is the same. What changes is whether the recipient wants anything added to it.
USCIS and the National Visa Center
Green card and visa applications ask for police and court records with a complete English translation and a signed certification. No notarization is needed.
Employers and licensing boards
An employer or a professional board checking your record from abroad accepts a certified translation they can read next to the original. Ask whether they want a hard copy.
Residency and work permits abroad
An FBI or state background check going to another country usually needs an apostille and a translation into that country's language, sometimes notarized.
Before you upload
Three things that save a day of back and forth on a Spanish background check.
Get the check issued first, then order the translation
Most background checks are valid for a few months. Have it issued, then upload it, so the translation and the original are current together.
Send the report the checklist names
A police certificate, a court record and an FBI identity history summary are different documents. Read the employer or consulate checklist and send the one it asks for.
Keep the verification code in the scan
Online reports carry a QR code or a reference number that the recipient uses to confirm the result. Scan the whole page so it is translated with the rest.
Details and pricing
What is included in a Spanish background check translation
One price per page covers the translation and its certification. A page is up to 250 words, and the quote tells you the page count before you pay.
Everything on the background check is translated, including stamps, seals and handwritten notes. Tell us the English spelling you use for each name when you order.
Certified Translation
Word-for-word translation with a certificate of accuracy for official use.
$25
USD / page
up to 250 words per page
Included
- Signed & stamped certification of translation accuracy
- Certified by a professional translator
- Digital delivery via PDF
- Review and approve final translation
- 100% Guaranteed Acceptance
- Standard turnaround starting at 24 hours
Optional services
- Expedited turnaround
- Priority handling when your deadline is shorter than the standard turnaround.
- By deadline
- Notarization
- A notary public signs and stamps the certification statement.
- $20 per order
- Physical copy
- A wet-ink original of your translation, mailed by express courier.
- $35 per order
- Apostille
- Authenticates the notary’s signature and seal for use in Hague Convention countries.
- $180 per document
What the certificate of accuracy states
Your translation arrives with a Certification of Translation Accuracy issued by ImmiTranslate. It is the page the receiving organization checks first.
- The translation is complete and accurate.
- The document title and the language pair.
- The translator is competent in both languages.
- A signature and the ImmiTranslate certification stamp.
- Our American Translators Association corporate membership.
Our translation process
Our goal is to make the translation process as simple as possible for you. Our service is streamlined specifically for documents of this nature.
Spanish Background Check FAQ
Most questions about pricing and turnaround can be answered faster by requesting a quote.
- Is a background check the same as the criminal record certificate?
- The criminal record certificate is one part of it. A background check for a job, a professional license or an adoption also covers disciplinary and fiscal records, pending administrative sanctions and, in some countries, a separate police file. Our criminal record page covers the antecedentes penales on its own; this page is for the full set an employer or an agency asks for.
- My employer uses a screening company. Who orders the translation?
- Either of you. Screening firms that verify foreign records often ask the candidate to supply the certificates and a certified translation, and some order it themselves. Send us the PDFs the agencies issued, not screenshots, so the verification codes are legible. Each certificate is usually one page at $25, and the whole set comes back under one signed certification.
- Do you translate employment references and IMSS work history for a background check?
- Yes. A screening firm verifying past jobs in Mexico usually gets a constancia laboral on company letterhead with the dates, the position and often the salary, and the IMSS constancia de semanas cotizadas lists every employer that paid social security for you. In Colombia the same letter is a certificación laboral. Each is usually one page.
- How much does a certified translation cost?
- Certified translation is $25 per page, with a page counted as up to 250 words. Notarization, a mailed physical copy and an apostille are optional and priced separately.
- How long does a certified translation take?
- Standard turnaround starts at 24 hours and depends on the length and language of your documents. If you have a deadline, include it in your quote request.
Other Spanish documents we translate
Background check translation in other languages
Each of these pages is written for that language's background check records.
Sending it with an application? Read the USCIS translation requirements, IRCC translation requirements before you order.